CSU Policy: Employee Study Privilege

Policy Title: Employee Study Privilege Category: Human Resources
Owner: Board of Governors of the CSU System Policy ID#: 3-6004-011
Contact:
Human Resources
Web: http://www.hrs.colostate.edu/
Email: hr_service_center@mail.colostate.edu
Phone: (970) 491-6947
Original Effective Date: 10/13/1992
Last Major Revision: 3/30/2016
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Attachments to this Policy:

PURPOSE OF THIS POLICY

Academic Faculty and Administrative Professionals with regular or special appointments, and those on temporary appointments who have completed one year of continuous service at half-time or greater, and State Classified Staff who obtain consent from their department heads may register on a space-available basis for courses that are either job related or career enhancing for up to nine credits each academic year at no charge for tuition or regular fees. On December 8, 2010, the Board of Governors renewed its commitment to the employee study privilege and reiterated that it may be used by employees of any CSU System institution to take classes at any CSU System institution, including CSU-Global Campus. In addition, under an agreement with the University of Northern Colorado, employees may be able to use their privilege for classes at that institution.

POLICY STATEMENT

Pursuant to the Academic Faculty and Administrative Professional Manual, section G.1:

Under the following conditions, faculty members, administrative professionals, and post doctoral fellows, veterinary interns, and clinical psychology interns with appointments at half-time (0.5) or greater may register for credit courses at Colorado State University, Colorado State University-Global Campus, Colorado State University-Pueblo, and, subject to the terms of agreement between institutions, the University of Northern Colorado, on a space-available basis without the assessment of the student portion of total tuition or general fees to the employee:

  1. The employee must obtain the written consent from the head of his or her administrative unit to register for specific courses. Ideally, courses taken as an employee under the Employee Study Privilege Program should contribute to the employee's success at the University. This is one of several factors taken into account in determining whether or not the value of this benefit is taxable to the employee. Such determinations are made by Human Resources adn Business adn Financial Services, with reference to the Internal Revenue Code (26 U.S.C. sections 127, 132(d) and 117). However, supervisors may approve an employees's use of the study privilege even if the subject matter is not directly related to current job duties.
  2. Time off to attend courses taught during an employee's scheduled work hours require approval of the supervisor, which should be granted unless there is no reasonable way for the employeeto perform his or her duties at other times. Time off that is granted to attend courses in which an employee enrolls at the request of the department in order to improve job skills should be treated as administrative leave with pay.
  3. Faculty members, administrative professionals, post-doctoral fellows, veterinary interns, and clinical psychology interns become eligible for this study privilege as soon as their employment begins.
  4. The President shall set the maximum number of credits for whichEligible Employees are permitted to register per academic year, including the previous summer term, but it shall be at least nine (9) credits for employees with full-time appointments, at least seven (7) credits for employees with appointments from .75 time to .99 time, and at leave five (5) credits for employees with appointments from .50 time to .74 time.

Certain tuition and fees are not covered by the study privilege (e.g., tuition covered under COF, Special Course Fees, University Facility Fee and College Charges for Technology), so these must be paid by the employee at the time of registration. Tuition and fees covered may include base tuition, differential tuition, and program charges. A waiver of the University Technology Fee and General Fee will be credited to the student account.

Only credit courses which are a part of the Colorado State University Curriculum, as defined by the Colorado State University General Catalog, are available under this benefit. These courses will be identified with a departmental course number. In particular, the study privilege does not cover the cost of continuous registration.

The Division of Continuing Education ("DCE") offerings are included under this privilege if they are credit bearing at the institution; however tuition for these courses may be higher than "Resident Instruction" tuition, in which case, the difference must be paid by the employee or by some other source. Courses that provide only continuing education units (CEUs) are not eligible.

The above credit maxima include courses which are audited by the employee rather than taken for credit. Tuition will be assessed as soon as credits are taken in excess of the program maximum for the employee.

Contact the Department of Human Resources for more information.

REFERENCES

 

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