PURPOSE OF THIS POLICY
This policy sets forth the requirements and conditions for compensating an employee using supplemental pay.
DEFINITIONS USED IN THIS POLICY
Supplemental Pay is compensation by the University beyond the established monthly base salary of an academic faculty member or administrative professional, in consideration for activity that requires effort, either in degree or nature, in addition to that defined under the individual's appointment and one hundred percent effort distribution.
Supplemental pay is intended for University activity that requires effort, either in degree or nature, in addition to that defined under the individual's appointment and their one hundred (100) percent effort distribution. Summer appointments for individuals with less than a twelve (12) month salary, whether by salaries or other stipends, do not constitute supplemental pay. It is the joint responsibility of the individual and his or her immediate supervisor to ensure that the individual is fulfilling primary job responsibilities, and the activities leading to supplemental pay shall in no way detract from the performance of his or her assigned responsibilities and one hundred (100) percent effort distribution. Except in extraordinary situations, all supplemental pay approval requests must be completed by the department/unit head and signed by the dean/supervisor before the activity commences. The rate to be paid to an individual as supplemental pay for a given service will be negotiated between the individual and the director or department head receiving the service and will be subject to the approval of the individual's department head, academic dean or director, vice president, and President.
Permissible Activities for Supplemental Pay
Pursuant to Academic Faculty and Administrative Professional Manual section D.7.2.1, activities which may be eligible for supplemental pay include but are not limited to:
- teaching/preparing courses through Division of Continuing Education;
- lecturing at institutes, conferences and workshops;
- providing professional services that are not part of regular duties and expectations, such as translating a document from a foreign language or providing statistical analysis;
- post differentials or other similar payments associated with foreign assignments, unless part of an appointment contract.
Non-Permissible Activities for Supplemental Pay
Pursuant to section D.7.2.2, activities which may not be eligible for supplemental pay include, but are not limited to:
- routine committee or task force work such as graduate committee assignments;
- faculty class loads greater than departmental averages, providing that those assignments are reflected in individual effort distributions;
- participation in curriculum development other than for educational outreach (continuing and distance education programs) during the nine (9) month academic term;
- participation in sponsored research projects; unless specifically approved in writing by the sponsoring agency before payment is made to a member of the faculty or administrative professional.
Academic Faculty and Administrative Professional Manual D.7.2
FORMS AND TOOLS
A required form for requesting authorization for a supplemental pay assignment is linked below. For questions, please contact the Payroll Office in the Department of Human Resource Services at 970-491-MYHR (6947).
Supplemental Pay Authorization Form
Approved by the State Board of Agriculture (Board of Governors), June 9, 1999
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