CSU Policy: Project Approvals and Program Plans

Policy Title: Project Approvals and Program Plans Category: Administration
Owner: Vice President for University Operations Policy ID#: 5-1001-004
Contact:
Facilities Management
Web: http://www.fm.colostate.edu/
Email: fac_pg_shared_dispatch@mail.colostate.edu
Phone: (970) 491-0099
Original Effective Date: 1/1/2000
Last Major Revision: 12/22/2014
Print Version: Click Here to Print

POLICY STATEMENT

All projects must have appropriate approvals and, where applicable, a Program Plan.

POLICY PROVISIONS

Cash Funded Projects Less Than $2M

All projects must be approved by the Director of Facilities Management, and if greater than $150K they must also be approved by the CSU Cabinet.

Cash Funded Projects Greater Than $2M

Grants, Donations, Department Funds

Capital construction projects over $2M must be listed on the 2 year cash list approved by the Board of Governors and the State of Colorado Capital Development Committee (CDC). This list is formally updated every year, and included in the annual Capital Construction Budget Request in July. The list can be amended at any time of the year, if cash funds become available for a project. No program plans are required.

Bond Funds

Projects over $2M that will be funded through bond sales must be listed on the 2 year cash list approved by the Board of Governors and the State of Colorado Capital Development Committee. This list is formally updated every year, and included in the annual Capital Construction Budget Request in July. The list can be amended at any time of the year, if bond funds become available for a project. Additionally, program plans are required and must be approved by the Department of Higher Education.

State Funded Projects

Projects requesting state funds (even if matched with cash funds) must be on either the 5 year state funded capital construction list approved by the Board of Governors, or part of the Controlled Maintenance Request. Requests for state funding are reviewed and prioritized during the legislative session, and out of cycle submissions are not accepted. Funding decisions are published in the Long Bill, with funds available at the start of the next fiscal year. Additionally, program plans are required for projects over $2M and must be approved by the Department of Higher Education.

Program Plan Process

A Program Plan Committee is formed in order to develop the project. This committee is responsible for gathering data and developing a plan consistent with the Campus Master Plan and the University Strategic Plan. An architectural firm is often hired to steer this process and produce the final document. The cost is generally paid by the department or college that will use the facility. The program planning team consults with the Physical Development Committee and appropriate deans and department heads during this process.

 

 

Print Version: Click Here to Print

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