Activities that are not academically-oriented that occur either on campus grounds or in academic buildings are considered special and must be coordinated through the Facilities Event Support Coordinator.
This office is responsible for evaluating each request, determining the various entities that will be affected by the activity, and getting feedback and/or approval from each one, interpreting agency policy and procedures for requestors, approving requests, and following up on each activity. The primary objective is to help requestors have a successful event that is safe for participants and protects University property.
Special Events Support can assist with the following services:
- Reserving event space on campus - Danforth Chapel, outdoor space (Oval, Monfort Quad, Sherwood Forest, etc.), and indoor or outdoor sports facilities.
- Equipment rental for university events - tables, chairs, trash and recycle containers.
- Event support services - Utility locates (for tents or fencing), sprinkler adjustments, road closures, setup/teardown/cleanup services, electrical hookups.
- Event-related information, policies, and guidelines regarding - serving alcohol, student organization fundraisers, liability insurance, posting flyers, parking and safety.
We ask that you give us at least 24-hour advance notice of any event or clean-out so that we are able to provide the best possible service for your function. Less than 24-hour notice may cause delayed or incomplete service.
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