PURPOSE OF THIS POLICY
Colorado State University maintains central alarm systems that monitor panic alarms, hold-up alarms and intrusion alarms. In order to assure that this system is operated efficiently and cost-effectively, and that it is maintained in good working order, responsibilities for oversight and maintenance is shared among a number of departments and individuals. With respect to security systems, the Security Technology Committee (STC) reviews and approves requests for new installations and changes to existing security systems, including panic, holdup and intrusion alarms. This policy does not apply to fire alarms, maintenance alarms or other types of alarms that are not related to security systems.
APPLICATION OF THIS POLICY
This policy applies to all campus units that have, or that will have, security alarm systems installed at a location under their control.
DEFINITIONS USED IN THIS POLICY
Request for Security Alarm System: Form required to be submitted for review and approval of a security system by the STC.
Responsible Department: the home department or unit of the Responsible Party.\
Responsible Party: A CSU employee within the academic, administrative or other unit or department where a security alarm system is installed, who has primary responsibility for administering access to an alarmed location and acts as liaison to the STC.
Security Technology Committee (STC): A committee appointed by the Vice President for Information Technology (VPIT) and Vice President for University Operations (VPUO) to review electronic security measures and make recommendations to the Vice Presidents regarding changes, upgrades, and issues concerning the systems, devices and procedures related to such measures. The STC Chair is appointed by and reports to the Chief of Police.
The committee is comprised of representatives from Environmental Health Services (EHS), Facilities Management (FM), Colorado State University Police Department (CSUPD), Risk Management and Insurance (RMI), Student Affairs, Parking and Transportation Services, Associated Students of Colorado State University (ASCSU), College Information Technology Administrators Council (CITAC), and Academic Computing and Networking Services (ACNS).
User: Any person who is granted access to a security alarm system by use of an alarm code or key.
CSU values the safety and security of the university community and takes steps to assure that its security alarm systems are properly installed, maintained and monitored.
All new security alarm systems and modifications to existing systems must be reviewed and approved by the Security Technology Committee (STC), which reports to both the President’s Chief of Staff and the Vice President for University Operations. No security alarm system will be approved or allowed to report to CSUPD until all requested information is received.
Initiating a Request for Security Alarm System Installation or Upgrade
- Departments desiring installation or modification of any security alarm system are required to initiate a request through the Facilities Management Dispatcher. Facilities Management (FM) will contact all affected departments as needed, including (but not limited to) Environmental Health Services (EHS), Colorado State University Police Department (CSUPD), Risk Management and Insurance (RMI) and Academic Computing and Networking Services (ACNS). An investigation into the need for the proposed system or modification may be performed. A meeting with the Responsible Party and others may be required to determine whether a security alarm system is appropriate or other mitigation strategies should be used instead of, or in addition to, the proposed system. A Request for Security Alarm System form will need to be submitted to Facilities Management for review by the STC. No alarm system will be placed in service with CSUPD until the request has been approved by the STC.
- The STC will review the following:
- Requests for installation or modification of any security system;
- Response protocols for security systems; and
- Existing security systems to determine necessity for any changes.
- Investigations for the need of any new security alarm system or upgrade of an existing security alarm system will be conducted for the STC by the CSUPD and other Committee members as required, and will be evaluated based on a risk assessment of the level of security that is needed and other mitigation strategies or procedures that may be available to address the expected level of risk.
- Only security alarm systems that pertain directly to security will be connected to the central CSU systems that are monitored at CSUPD Communications Center.
- The Responsible Party is responsible for proposing how CSUPD should respond to these alarms originating from their area of responsibility. Proposals for response protocols must be cleared with a representative of the CSUPD prior to activation for the best service and respect for officer safety. The CSUPD will have a unique passcode for these systems, independent from the passcodes issued to users.
- It is the responsibility of the department to have personnel available to respond to the site in the event of an alarm condition. CSUPD has the prerogative as the dispatching agency to request a departmental Responsible Party to respond to an alarm condition for the purposes of re-securing and arming the system or discerning the cause of the alarm. If no Responsible Party is available and is deemed a necessity by CSUPD, a Facilities Management Alarm Technician may be called to service and rearm the system with a CSUPD officer. At the discretion of Facilities Management, this service may be subject to an overtime service charge.
- Initial training will be provided by personnel who installed the alarm system. Additional training may be provided by the appropriate member(s) of the STC or their designees.
- No change or modification may be made to a security alarm system without oversight by the STC.
- Security alarm systems required by code or University regulation will be installed as soon as practicable under the direction of FM.
- The Responsible Department will be responsible for any misuse of a security alarm system.
- Annual charges will be assessed to the Responsible Department to cover the costs of maintenance, testing, readiness and response.
- Additional charges may be billed to the Responsible Department for misuse, damage or false alarms. This will be decided by the STC.
- Removal of the system will be required in the event of continued misuse, damage or false alarms. The decision to remove a system will be determined by the STC.
- If an alarm is being deactivated, removal costs will be billed to the respective department.
- Departments are to keep the Responsible Party designation and contact information accurate and up-to-date at the Colorado State University Police Department (CSUPD) Communications Center. This information is required to be provided each year no later than September 1. Changes are required to be sent to the CSUPD Communications Center promptly.
FORMS AND TOOLS
Request for Alarm System form: http://www.fm.colostate.edu/files/forms/alarm.pdf
Approved by Amy Parsons, October 7, 2010
Revision 2.00 approved by Lynn Johnson, Vice President for University Operations, March 25, 2018