CSU Policy: Student Called to Active Duty

Policy Title: Student Called to Active Duty Category: Student Affairs
Owner: Vice President for Student Affairs Policy ID#: 8-8004-008
Contact:
Center for Advising and Student Achievement (CASA)
Web: http://www.casa.colostate.edu/casa-home.aspx
Phone: (970) 491-7095
Original Effective Date: 1/1/2000
Last Major Revision: 12/3/2014
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PURPOSE OF THIS POLICY

The purpose of this policy is to provide students who are called to active military duty with options for withdrawing from their classes.

POLICY STATEMENT

Students called to active duty may follow prescribed policies in withdrawing from the University. Policies may be found in the Academic Faculty and Administrative Professional Manual (Section I.9), the Veterans’ Program Office, or the Faculty Advising Manual (Chapter 3 - University Withdrawal).

In response to military action declared by the President of the United States or Congress in which United States forces are being called into active duty, the University shall apply this policy for the duration of such actions, and the Center for Advising and Student Achievement (CASA) shall execute it.

Any student called to active military duty may, upon presentation of a copy of his or her orders to CASA, be given a grade of Incomplete in courses for which she/he is registered. The student or his or her designee may make this request in person, by letter, or by telephone. However, the request will not be processed by CASA until a copy of the orders are received. The CASA advisors will counsel with the student or his or her designee and the student's instructors to select the option (either withdrawal from the University, cancellation of courses, or taking of an Incomplete) that is most appropriate to that student's situation. (Note: CASA cannot disclose personally identifiable educational information with a third party, even a spouse or other designee, without a signed FERPA Release Form. The FERPA Release Form authorizes CASA to disclose the student's educational information to his or her designee. See Academic Faculty and Administrative Professional Manual Section I.2.)

If the student chooses to withdraw from the University as a result of an undetermined amount of time required away from his or her studies during military service, the tuition paid for the semester will be refunded. If the student opts for a grade of Incomplete for the course, tuition will not be refunded. The grade of Incomplete shall remain on the student's record for a period not to exceed one year following the end of the semester in which the student re-enrolls at Colorado State University. By this date, the grade will be changed by the instructor or department head of record, or it will convert to a grade of "F." It will be the responsibility of CASA personnel to track these students and to keep the Office of the Registrar notified of the status of these students, since the time period for which the grade of Incomplete may remain on the record may vary from the normal University time limits for resolution of grades of Incomplete.

REFERENCES

Academic Faculty and Administrative Professional Manual Section I.11

Office of the Registrar--University Withdrawal--Website

Office of the Registrar--GI Promise--Tuition Adjustment--Website

Center for Advising and Student Achievement (CASA)--Website

 

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