CSU Policy: Admissions Pre-Denial Faculty Review

Policy Title: Admissions Pre-Denial Faculty Review Category: Admissions and Enrollment
Owner: Vice President for Enrollment and Access Policy ID#: 10-1060-001
Contact:
Vice President for Enrollment and Access
Web: http://vpea.colostate.edu/
Email: vpea@colostate.edu
Phone: (970) 491-2682
Original Effective Date: 6/22/2015
Last Major Revision: 6/23/2015
Print Version: Click Here to Print

PURPOSE OF THIS POLICY

This policy will establish the process by which the University will form a standing Admissions Committee for Exceptional Performance (ACEP) to review the applications of potential students with extraordinary talent in music or intercollegiate athletics, whom the Office of Admissions has indicated its intent-to-deny university admission upon review of the application. ACEP will evaluate the potential student’s likelihood of academic success and render a binding, final decision regarding the admission of the student in question. This policy will help ensure that appeals are handled in a consistent manner, with the final decision made by the academic side of the institution.

APPLICATION OF THIS POLICY

This policy applies to the departments of Intercollegiate Athletics, and Music, Theater and Dance at CSU. It affects only those applicants for admission who are recruited by either of those departments to apply to CSU whom the Admissions Office intends to deny admission after its holistic review.

EXEMPTIONS FROM THIS POLICY

This policy applies to applicants for undergraduate admission only. It does not apply to applicants who have been denied admission, or to students who are denied readmission after disciplinary or academic expulsion.

DEFINITIONS USED IN THIS POLICY

Academic Success Committee – a committee comprised of the Vice President for Student Affairs, the Director of Athletic Support Services, and CASA representatives, that either develops an Academic Success Plan to forward to the Admissions Committee for Exceptional Performance or elects not to develop an Academic Success Plan and only forwards application materials and Assessment of Concerns to the ACEP.

Academic Success Plan: a plan created for the sponsored applicant by the Academic Success Committee, which may include tutoring, special services, prescribed study hours, etc.

Admissions Committee for Exceptional Performance (ACEP): A committee appointed by the President that renders the final decision to admit or deny the sponsored applicant. Comprised of three tenured or tenure-track faculty members.

Assessment of Concerns: a summary from the Office of Admissions that describes in detail the concerns about the sponsored student’s ability to succeed academically at CSU

Sponsoring Official: The Director of Athletics or designee, or the Chair of the Department of Music, Theater, and Dance or designee.

Special Admissions Review Process: The process by which a Sponsoring Official seeks the review a potential student’s application based upon the applicant’s extraordinary talent in intercollegiate athletics or music, theater, or dance performance and his or her likelihood of succeeding as a student at CSU.

Special Admissions Request: The request by a Sponsoring Official to the Academic Success Committee that initiates the Special Admissions Review Process. After receiving the Assessment of Concerns from the Office of Admissions, the Sponsoring Official requests that the Academic Success Committee review the sponsored student’s application.

 

POLICY STATEMENT

CSU reviews applications for admission to the University on an individual, holistic basis. Evaluating factors such as extraordinary talent in athletics or music may present unique challenges. Therefore, in the case of a potential student whose admission to the University may be denied by the Office of Admissions, but whose potential contribution to either the Athletics or Music program is highly valued by the responsible department, an additional review may be warranted to evaluate talent and potential to be a successful student.

POLICY PROVISIONS

  1. Within five days of a sponsored student’s completed application, the Office of Admissions may either admit the student or elect not to admit and generate an Assessment of Concerns that summarizes in as much detail as possible the concerns Admissions has about the sponsored applicant’s ability to succeed academically at Colorado State.
  2. After receipt of the Assessment of Concerns, the Sponsoring Official may withdraw support for the sponsored student’s application, or proceed with the admissions process by asking the Academic Success Committee to review the sponsored student’s application. If the Sponsoring Official decides to seek a review of the sponsored student’s application by the Academic Success Committee, s/he shall notify the Office of Admissions and Vice President for Student Affairs The office of the Sponsoring Official sends a request for review to the Academic Success Committee. Within 10 business days of receiving a request for review by a Sponsoring Official, the Academic Success Committee shall convene, review the sponsored student’s application materials, and either:
    1. Develop an Academic Success Plan for the sponsored student and forward it, along with the student’s application materials and the Assessment of Concerns, to the Admissions Committee for Exceptional Performance (ACEP); or
    2. Elect not to develop an Academic Success Plan for the sponsored student and send only the sponsored student’s application materials and Assessment of Concerns to the ACEP.
  3. Within five business days of receiving the Academic Success Plan (if applicable) and the sponsored student’s application materials from the Academic Success Committee, the ACEP shall convene and render a final decision to approve or reject the sponsored student’s application for admission to Colorado State University. There shall be no further appeal of the ACEP’s decision. The decision shall be transmitted in writing to the Office of Admissions for final action.
  4. If the sponsored student’s file includes an Academic Success Plan, the ACEP shall review the plan and evaluate whether it adequately addresses the sponsored student’s academic weaknesses, and if implemented, would enable the sponsored student to succeed academically at Colorado State. The ACEP may: (i) approve the Academic Success Plan as submitted and admit the sponsored student; (ii) recommend revisions to the Academic Success Plan and admit the sponsored student subject to those revisions; or (iii) reject the Academic Success Plan and deny admission. If the sponsored student’s file does not include an Academic Success Plan, the ACEP shall render its decision based on the sponsored student’s application materials previously reviewed by the Office of Admissions and the Academic Success Committee.

Post-Admission Policies

Final Transcripts: Final official high school transcripts and college transcripts, reflecting all academic work completed and any degree earned by the sponsored student at all schools previously attended, must be provided to the Office of Admissions before the sponsored student can register for his or her second semester of enrollment.

Provost Review: The Office of the Provost will review the academic progress of every student admitted by the ACEP on a semester-by-semester basis. The Office of the Provost will share the results of the review with ACEP, Office of Admissions, Athletics, Office of the President, the Vice President for Enrollment and Access and the Vice President for Student Affairs at the end of each semester.

REFERENCES

Colorado Commission on Higher Education, Section I-Academic Policies, Part F, §5.06

FORMS AND TOOLS

Admissions Committee for Exceptional Performance--Colorado State University--Decision Form

CSU Office of Admissions, Apply online

APPROVALS

Approved by Anthony A. Frank, President, February 1, 2011

Approved by Amy L. Parsons, Vice President for University Operations, June 22, 2015

 

Print Version: Click Here to Print

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