CSU Policy: Admissions of Persons with Disciplinary or Criminal History

Policy Title: Admissions of Persons with Disciplinary or Criminal History Category: Admissions and Enrollment
Owner: Vice President for Enrollment and Access Policy ID#: 10-8004-001
Contact:
Vice President for Enrollment and Access
Web: http://vpea.colostate.edu/
Email: vpea@colostate.edu
Phone: (970) 491-2682
Original Effective Date: 9/22/2015
Last Major Revision: 10/28/2015
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PURPOSE OF THIS POLICY

The purpose of this policy is to protect students and the university community where admission of an applicant with a prior history of criminal behavior or disciplinary action for conduct may endanger the health, safety or welfare of others.

APPLICATION OF THIS POLICY

This policy applies to all persons enrolled or seeking admission to the university.

POLICY STATEMENT

Colorado State University reserves the right to deny or place conditions on admission, continued enrollment, or re-enrollment of applicants, students or former students whose personal history and background, including their criminal record, indicates that their presence at Colorado State may endanger the health, safety, welfare or property of members of the academic community or interfere with the orderly and effective performance of the University's functions.

Representatives of the University shall identify and review all matters pertaining to such applicants. Applicants will be given notice of all issues and will be afforded the opportunity to appear in person and be represented by legal counsel of their choice at their expense in presenting any evidence they wish to have considered or in rebutting any evidence which is considered by the representatives of the University.

All records, reports, and proceedings shall be held in strict confidence. All proceedings and decisions will be in strict compliance with all Federal and state nondiscrimination laws, fairly balancing the obligation of the University to promote the safety and welfare of students, employees, and property with the civil rights of the applicant or student.

POLICY PROVISIONS

1.  The following questions will appear on all application forms for admission to Colorado State University:

Have you ever been found responsible for any disciplinary violation at an educational institution you have attended from the 9th grade (or the international equivalent) forward, whether related to academic misconduct or behavioral misconduct that resulted in disciplinary action?

       _______Yes       _______No

Note: disciplinary actions could include, but are not limited to: probation, suspension, removal, dismissal, or expulsion from the institution.

Disciplinary Violation Explanation: Please provide a concise explanation that details what happened, who was involved, what charges or sanctions (if any) were brought upon you as a result, what penalty/remedy was assessed (if applicable) and how the situation has resolved. It also will be important to address what you learned from the experience and what changes, if any, have resulted. Your response will be reviewed by the Student Resolution Center (SRC), and additional information may be requested by SRC as needed.

Do you have any criminal charges pending against you or have you ever been convicted of a crime, made a plea of guilty, accepted a deferred judgment, been adjudicated, or been required to register as a sex offender?      

       ______Yes         ______No  

Note: moving violations, such as speeding tickets, are exempt, but DUI/DWAI must be included. To be employed as a student at CSU (through an assistantship, fellowship, etc.), you must pass a criminal background check.    

Criminal Charges Explanation: Please provide a concise explanation that details what happened, who was involved, what charges or sanctions (if any) were brought upon you as a result, what penalty/remedy was assessed (if applicable) and how the situation has resolved. It also will be important to address what you learned from the experience and what changes, if any, have resulted. Your response will be reviewed by the Student Resolution Center (SRC), and additional information may be requested by CRSCS as needed.

2. For applicants who have been convicted of a crime and who are presently incarcerated or on probation, the following procedure will be followed:

  1. A copy of the application for admission will be forwarded to Student Resolution Center by the Office of Admissions. SRC shall establish an Application Review Committee as outlined below. The applicant must provide a complete medical and criminal record release in order that the University may have a complete record of any alleged criminal activities and any associated mental disorders of the applicant upon which to make its determination as to whether admission should be allowed, and if so, upon what conditions.
  2. Members of the Application Review Committee will consist of a representative from each of the groups listed below. These representatives will be appointed by their respective groups:
    1. For undergraduate applications, one representative from each of the following:
      • The Office of Admissions
      • Student Resolution Center
      • The Committee on Undergraduate Admissions and Registration
      • CSU Police Department
      • University Counseling Center
      • ASCSU
    2. For graduate applications, one representative from each of the following:
      • The Graduate School
      • Student Resolution Center
      • The academic department(s) to which the student has applied
      • CSU Police Department
      • University Counseling Center
      • Graduate Council

3.  The Committee shall have access to all relevant information pertaining to the applicant, such as reports from detention officials, psychiatric hospital officials, halfway house personnel, and/or probation officers. In addition, the Committee shall have the right to communicate with any person, including experts, who can supply relevant information. A meeting of the Application Review Committee will be convened by the Director of SRC once all relevant information is received.

4.  The Application Review Committee will forward to the Office of Admissions and Office of the Graduate Dean, as appropriate, a recommendation regarding the admission of the applicant. The Application Review Committee will set forth in writing the factual basis of its decision. A recommendation for admission to the University may be upon such conditions as the committee deems necessary to protect all members of the University community. This may include such items as continued counseling, the denial of the right to participate in certain programs extracurricular activities, and the denial of access to University operated residence halls or other facilities. The Office of Admissions or the Graduate School, as appropriate, will make the decision for admission or denial.

5.  The administrative unit that made the decision will then inform the applicant and the appropriate department in writing of the decision and reasons for the decision. The applicant will be informed of his/her right to appeal the decision within two weeks of the date of the letter from Admissions or the Graduate School. The applicant can direct an appeal to the office of the Provost/Executive Vice President.

6.  Appeals will be reviewed by the Office of the Provost/Executive Vice President. The decision of this office will be final.

APPROVALS

Approved by the State Board of Agriculture, June, 1993

Ver. 2.0 approved by Lynn Johnson, Vice President for University Operations, September 22, 2015

 

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