CSU Policy: Sales and Solicitations

Policy Title: Sales and Solicitations Category: Administration
Owner: Vice President for External Relations Policy ID#: 5-6001-004
Contact:
Marketing Coordinator, Division of External Relations
Phone: 970-491-2359

Also Contact:
Lory Student Center
Web: http://www.sc.colostate.edu/
Email: lsc_campusinfomanager@mail.colostate.edu
Phone: (970) 491-6395
Original Effective Date: 12/1/2009
Last Major Revision: 11/18/2016
Viewing/Downloading Options:

POLICY STATEMENT

Vendor sales and solicitations can be disruptive to campus operations and create a commercial environment that is fundamentally at odds with the University’s public role and mission. Sales and solicitations are generally prohibited in University facilities, with certain exceptions. Non-approved vendors will not be authorized to sell or solicit sale of products or services, solicit contributions, or hand out or post advertising on campus, with exceptions as noted below.

POLICY PROVISIONS

Sales and Solicitations for Commercial Purposes

With the exception of University-sponsored all-Plaza events (such as Plaza Bazaar, Health and Wellness fair, etc.) all sales and solicitations of merchandise or services are permitted only in the Lory Student Center (LSC) Flea Market and must be approved, in advance, by the Campus Activities Director or authorized designee. Approval will be granted only for sales that have a benefit to a student organization or department of the University; meet local, state and federal laws, and CSU licensing requirements; are conducted in a non-disruptive manner; and are for items not available for purchase from retail entities on campus. Approvals are within the discretion of the Campus Activities Director or designee, whose decisions are final.

Distribution of literature for commercial purposes (for example, flyers, handbills, coupons) is not permitted unless it is for the benefit of a student organization and has the prior approval of the SLiCE director or designee, or for the benefit of a campus department with the approval of the Marketing Coordinator in the Division of External Relations.

Food Sales and Concessions

All food sales must be pre-approved by and coordinated with building proctors and the Public Health Administrator in the Department of Environmental Health Services, and all applicable health and safety regulations must be strictly observed. See the CSU Policy on Food Sales and Concessions for more information or contact EHS at 970-491-6745.

Conducting Financial Transactions on Campus

Solicitations that are permitted under this policy may not include commercial transactions, such as collecting cash or credit card information or making a financial commitment. This includes solicitation of donations by non-profit organizations. This limitation does not apply to private events in rented spaces that are open only to invitees.

An exception may be made for registered student organizations wishing to solicit donations on the LSC Plaza for international humanitarian efforts/natural disasters (e.g., earthquake, hurricane or flood relief efforts). Organizations must receive prior approval from the Lory Student Center Governing Board. Approval is granted only for very extreme circumstances and when well-coordinated with campus departments and organizations.

Booths, Tables and Displays

To avoid conflicts in the use of space and disruption of the orderly operation of the campus, and to ensure the safety of the campus community, the University does not allow for the setting up of any fixed structures, including, but not limited to, tables, booths, displays, etc. at any location on campus, except as expressly provided in this policy.

For tables, booths and displays in the Lory Student Center or on the LSC Plaza, the prior, express, written permission of Lory Student Center Event Planning Services is required. Permission may be requested by contacting the LSC Event Planning Services staff (970-491-0229) for a reservation for the desired date and location.

For any other location on campus, prior authorization must be obtained from Facilities Management and the Division of External Relations.

Advertising

Advertising on campus is permitted only as provided in the CSU Advertising Policy and, as applicable, the CSU Policy on Signs, Posters and Banners.

 

CONTACTS

LSC Flea Market—vendor approvals

Campus Activities Director

Lory Student Center  – Room 130
8033 Campus Delivery
Fort Collins, CO 80523-8033
(970) 491-6626

http://lsc.colostate.edu/campus-activities/

Distribution of literature for commercial purposes

SLiCE

Lory Student Center – Room 210
8033 Campus Delivery
Fort Collins, CO 80523-8033
(970) 491-1682

 

Registered Student Organization—approval to solicit contributions for international humanitarian efforts

LSC GOVERNING BOARD
Lory Student Center – Room 303
8033 Campus Delivery
Fort Collins, CO 80523-8033
(970) 491-6395

http://lsc.colostate.edu/contact-lory-student-center/

Food Sales and Concessions

Environmental Health Services

141 General Services Building
Ft. Collins, CO 80523-6021
(970)-491-6745

http://www.ehs.colostate.edu/

Booths, Tables & Displays at LSC/LSC Plaza

LSC Event Planning Services

Lory Student Center – Room 315
8033 Campus Delivery
Fort Collins, CO 80523-8033
(970) 491-0229

http://lsc.colostate.edu/services/event-planning-services/room-event-spaces/

Booths, Tables & Displays elsewhere on campus

Facilities Management

Facilities Services North
251 Edison Drive
Fort Collins CO 80523-6030
(970) 491-0099 (Customer Service)

Advertising

Communications and Creative Services
http://csuadvertising.colostate.edu/
Email: advertising@Colostate.edu
(970) 491-2359

REFERENCES

CSU Advertising Policy

CSU Policy on Signs, Posters and Banners

Building Proctor Manual

CSU Policy on Free Speech and Peaceful Assembly

Lory Student Center Policies

APPROVALS

Approved December 1, 2009

Revision 2.0 approved by: Lynn Johnson, VPUO, December 4, 2015

Revision 2.1 approved by: Lynn Johnson, VPUO, November 18, 2016

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